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Zevbit and QuickBooks Online: What Syncs and What to Enter by Hand

Zevbit is project software for contractors: estimates, proposals, scheduling, GPS time tracking, invoicing, and job costing. Its QuickBooks connection sends clients, invoices, and payments. Everything else that matters to your books, like timesheets, expenses, and job costs, stays in Zevbit. This guide covers the sync and a simple weekly routine for the rest.

Greg Neilsen, JD, LLM (Master of Laws in Taxation), reviews our guides. Checked against Zevbit’s help center on October 1, 2026. Zero Tax is not affiliated with Zevbit.

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The short version

What should you know first?

Five points. Each one is explained below.

  • Zevbit syncs clients, invoices, and payments when a proposal is signed.
  • The sync comes with the invoicing and payments add-on.
  • Expenses, timesheets, and job costs do not sync.
  • A weekly routine brings the rest into QuickBooks.
  • Compare Zevbit job costing to QuickBooks every month.
Electrician working on an electrical meter panel

What does Zevbit track?

  • Estimates from templates, branded proposals with e-signature, and a client list.
  • GPS clock-in and clock-out, timesheets, crew scheduling, and daily logs.
  • Deposit, progress, and final invoices, change orders, and card and ACH payments.
  • Receipts and expenses assigned to a job, plus subcontractors and pay rates.
  • Job costing: estimated against actual for materials, subcontractors, labor, equipment, and profit.

How does Zevbit connect to QuickBooks Online?

The QuickBooks connection comes with Zevbit’s invoicing and payments add-on. When a client signs a proposal, Zevbit creates the client in QuickBooks and sends the related invoices. Payments sync too. Invoices sync once an invoice date is set, and there is a setting to sync invoices without sales tax.

Zevbit takes payments through Stripe, Square, or QuickBooks Payments. Zevbit itself charges no processing fee. The processor does. An optional setting passes the card fee to the client on the invoice.

What does not sync?

  • Expenses and receipts.
  • Timesheets and labor.
  • Job costing.
  • Vendor bills and subcontractor costs.

None of these appear in Zevbit’s QuickBooks documentation. They have to reach your books another way, and that is where double entry and mismatches creep in.

How do you get the rest into QuickBooks by hand?

A short weekly routine keeps it under control.

  1. Timesheets. Export them from Zevbit’s timesheet screen to Excel and send them to your payroll provider. Payroll then posts to QuickBooks through the provider. Use the same pay rates in both places, so labor in Zevbit’s job costing matches payroll.
  2. Expenses. Let the bank and card feeds bring every expense into QuickBooks. Categorize each one, and tag it to the job with a class or project. Keep the receipt in Zevbit on the same job, so both systems agree.
  3. Subcontractors. Enter sub bills in QuickBooks, tagged to the job, and keep a W-9 on file for each sub. That makes 1099s a report, not a scramble.
  4. Job costing. Once a month, export Zevbit’s job costing view and compare each job’s actual costs to QuickBooks for the same job. Differences point to an expense entered in one place and not the other.

Example: A remodeler finishes a $24,000 bathroom. Zevbit shows $6,200 of materials, $4,800 of subcontractor costs, and $5,100 of labor, a $7,900 profit. QuickBooks, tagged to the same project, shows materials of $6,650. The $450 difference is a tile order paid on a card and never entered in Zevbit. The real profit is $7,450, and the job estimate for the next bathroom goes up.

How should QuickBooks be set up for Zevbit?

  1. Turn on the QuickBooks connection in Zevbit’s integrations, under the invoicing and payments add-on.
  2. Set up your income accounts and sales tax in QuickBooks before the first sync.
  3. Turn on projects or classes in QuickBooks, so expenses and sub bills can be tagged to the same jobs Zevbit tracks.
  4. Decide who pays the card fee. If the client pays it, the fee shows on the invoice. If you pay it, book the processor’s fees as an expense when you match deposits.

How do you match Zevbit payments to the bank?

Payments sync from Zevbit, but the deposit comes from Stripe, Square, or QuickBooks Payments, often net of fees. Match each bank deposit to the synced payments and put the processor’s fee on its own line. Check the processor’s payout report for the exact fee.

How does Zero Tax use Zevbit with clients?

We let Zevbit run the jobs and keep the books in QuickBooks Online, and we do the part the sync leaves out.

  1. Setup. We connect the sync, set income accounts and tax rates, and turn on job tracking in QuickBooks.
  2. Every week. We code bank and card expenses to jobs, enter sub bills, and match deposits.
  3. Every month. We close the books and compare Zevbit’s job costing to QuickBooks job by job, so your next estimate uses real numbers.
  4. Tax planning. Signed proposals and change orders in Zevbit show what income is coming. We use that to project year-end profit, plan equipment purchases, set estimated payments, and keep the 1099 list ready.

See how we work with remodeling, electrical, and roofing companies. Read about our bookkeeping service.

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QUESTIONS OWNERS ASK

Questions owners ask about Zevbit and QuickBooks

Does Zevbit integrate with QuickBooks Online?

Yes. It syncs clients, invoices, and payments when a proposal is signed. The connection comes with Zevbit’s invoicing and payments add-on.

Not according to Zevbit’s documentation. Bring expenses into QuickBooks through the bank and card feeds and tag them to the job.

Export them to Excel from the timesheet screen and send them to your payroll provider.

Zevbit says it does not. The payment processor does, and Zevbit can pass the card fee to the client on the invoice.

Usually an expense entered in one system and not the other. Compare the two job by job each month.

Software features change. This guide reflects Zevbit’s help center as of October 1, 2026. Zero Tax is not affiliated with Zevbit or Intuit. Zevbit and QuickBooks are trademarks of their owners.

Source: Zevbit’s help center.

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